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Installation Guide

Install SmartCMMS on Windows

A complete step-by-step guide to download, install, and launch SmartCMMS — from zero to first equipment log in under 5 minutes.

Latest Stable Release

SmartCMMS v1.0.0 — ~132 MB

Free Edition: All features unlocked, up to 100 records.

⬇ Download Now

1. System Requirements

Before downloading, please make sure your computer meets these minimum requirements:

2. Download the Installer

1

Click the Download button

Use the blue Download Now button at the top of this page, or visit our Pricing section and choose Free Edition.

You will be redirected to GitHub Releases — our official, virus-scanned distribution mirror. The download starts automatically.

2

Wait for the file to finish

The file EquipmentMaintenanceSystem.exe is approximately 132 MB. On a typical broadband connection it takes 1–3 minutes. The browser will save it to your Downloads folder by default.

3

Locate the file

Open File Explorer → Downloads. You should see EquipmentMaintenanceSystem.exe. Double-click it to launch.

3. Bypass the Windows SmartScreen Warning

⚠️ Why does Windows show a warning? SmartScreen flags every executable from publishers without a code-signing certificate. As a young indie product, we have not yet purchased one (~$200/year). The warning does not mean SmartCMMS contains malware — every file we ship is virus-scanned and identical to what you see on GitHub.

When you double-click EquipmentMaintenanceSystem.exe for the first time, you will likely see this dialog:

🛡️ Windows protected your PC

Microsoft Defender SmartScreen prevented an unrecognized app from starting. Running this app might put your PC at risk.

App: EquipmentMaintenanceSystem.exe
Publisher: Unknown publisher

How to safely allow SmartCMMS to run:

1

Click "More info"

This small link is at the top of the dialog, just below the title. It is easy to miss.

2

A new button appears: "Run anyway"

Click it. The dialog closes and SmartCMMS launches normally.

✅ This is a one-time step. Windows remembers your decision — you will not see the warning again for this version. As more users install SmartCMMS, Microsoft's reputation system automatically removes the warning for everyone.

4. First-Time Launch

The very first time SmartCMMS opens, it will:

  1. Create a local SQLite database in %APPDATA%\EquipmentMaintenance\. This file holds all your equipment maintenance data and never leaves your PC unless you choose to back it up.
  2. Show the language selector. Choose English or 中文 (Chinese). You can change this later in Settings → Language.
  3. Open the dashboard with sample data so you can explore. To start fresh, click Settings → Reset Sample Data (or Purge Business Data).

📖 Need a quick tour? Download the bilingual user manual from our Releases page:

⬇ Equipment_Maintenance_User_Manual.docx (25 KB, English & 中文)

5. Troubleshooting

My antivirus quarantined the file. Is SmartCMMS safe?

Yes. False positives are common for new, unsigned executables — especially with Avast, AVG, and McAfee. Our installer is identical to the file hosted on GitHub Releases, where you can verify the SHA-256 hash. To resolve:

  1. Open your antivirus quarantine list.
  2. Find EquipmentMaintenanceSystem.exe and choose Restore or Add to Exclusions.
  3. Re-launch SmartCMMS.

If you would prefer to verify before running, scan the file at virustotal.com — it aggregates 70+ antivirus engines.

The app won't open / crashes immediately on launch.

Most often this is caused by missing Visual C++ runtime libraries on older Windows installations. Fix:

  1. Download and install the Microsoft Visual C++ 2015–2022 Redistributable (x64).
  2. Restart Windows.
  3. Re-launch SmartCMMS.

Still failing? Email hello@digitall-technology.uk with your Windows version and any error message.

"Access denied" or permission errors when saving data.

SmartCMMS writes its database to %APPDATA%\EquipmentMaintenance\. Make sure your user account has write access to this folder. On corporate / school PCs, your IT department may have locked this path — in that case, run SmartCMMS from a folder you control (e.g. your Desktop) rather than Program Files.

How do I move my data to another PC?

SmartCMMS is fully portable. To migrate:

  1. On the old PC, copy the entire %APPDATA%\EquipmentMaintenance\ folder to a USB drive.
  2. On the new PC, install SmartCMMS, then close it.
  3. Replace the new PC's %APPDATA%\EquipmentMaintenance\ folder with the copy from your USB drive.
  4. Re-open SmartCMMS — all your equipment profiles and維保 history are restored.
How do I uninstall SmartCMMS?

SmartCMMS is a portable application — there is no installer, so there is nothing to "uninstall" in the traditional sense:

  1. Delete EquipmentMaintenanceSystem.exe from wherever you saved it.
  2. To also remove your database, delete the folder %APPDATA%\EquipmentMaintenance\.

That's it — nothing was added to your registry or system folders.

Is there a Mac or Linux version?

Not yet. SmartCMMS is currently Windows-only. Mac and Linux builds are on our roadmap for late 2026. Subscribe to our newsletter on the homepage to be notified when they launch.

6. Still Stuck? We're Here.

If your issue isn't covered above, get in touch — we usually reply within 24 hours (often faster):

🎉 Welcome to SmartCMMS! Once you're up and running, we'd love to hear how you're using it. Reply to any of our emails to share your story — we read every one.